Defective entries in the ACL

In rare cases, it has been reported that certain ACL entries were displayed in the ACL dialog of the Notes client – but could not be modified or deleted.

Every attempted action resulted in the error message: "The name is not in the list"

In almost all cases known to me, this error could be traced back to a faulty attempt to modify the ACL of the affected database via LotusScript.

Although you don't see it in the Notes client, the entries in the ACL are stored in the so-called "canonical form".

That is:

CN=Manfred Dillmann/OU=EDV/O=IMD

and not (as shown in the ACL dialog) in the form:

Manfred Dillmann/EDV/IMD

If someone tries to write the entry in the "shortened form" via LotusScript, this effect occurs. With current R5 and R6 Designer clients, this error is "caught" during programming according to my tests. Under R4.x, however, it can be reproduced at any time…

If the entry was added to the ACL using the method

Call notesDatabase.GrantAccess( name$, level% )

it can be removed again using the method

Call notesDatabase.RevokeAccess( name$ )

If this does not work for you, try the following:

Create a new replica of the database WITHOUT copying the existing ACL. The "defective entry" will then not be transferred. Afterwards, you must set up the ACL of the new replica correctly again.